Small changes. Real savings.

Six tips

Get more from Google Workspace.

1. Clean up old accounts

   When staff leave, accounts are often left open just in case, and a suspended account can still use a paid licence. Export your user list to a sheet, check status, last sign-in, email use and Drive use, archive what you need with Google Takeout, then delete accounts you no longer need.

2. Use groups and aliases for shared addresses

   Addresses like info@ or sales@ rarely need their own paid account. If one person reads it, add it as an alias on their account. If several people need it, create a Google Group that delivers to each of them.

3. Add extra domains to one account

   Running more than one business name? Add secondary domains to the same Google Workspace account, so staff send and receive from each without a second subscription. If you later sell one business, its data can be split out.

4. Look at total cost, not just the laptop

   Hardware is only part of the cost. Add software, security, backup, maintenance, downtime and support. Cloud-first devices such as Chromebooks need much less upkeep for teams that already work in the browser.

5. Check whether a higher plan pays for itself

   If you keep buying extra storage, or need meeting recording, shared drives, Google Vault or tighter access controls, a higher plan can cost less than the add-ons and workarounds.

6. Estimate the value before you switch

   Map how much time your team loses to attachments, version mix-ups and scheduling. It makes the business case clear and shows where to start.