Free tool · 1 minute
Licence self-check.
Find the Google Workspace or Microsoft 365 accounts you may be paying for without using: leavers, shared inboxes and add-ons your plan already covers. It runs in your browser and nothing is sent or saved.
Self-check · 6 questions
How many accounts should you review?
Open your admin console's user list if you can. Rough numbers are fine.
What the check looks at
Six places unused licences hide.
Leavers still licensed
Accounts left open just in case, including suspended or blocked users. Move their files to a manager, then remove the licence.
Shared addresses
info@ or sales@ set up as a full user. An alias, a group or a shared mailbox usually does the job.
Add-ons your plan includes
Extra storage, meeting recording or email archiving bought separately when a different plan already includes them.
Two suites for the same people
Google Workspace and Microsoft 365 both paid for the same team. Decide which one stays, then move the rest.
The billing plan
Monthly billing suits a team that changes often. Once headcount settles, an annual plan is worth comparing.
Several business names
A second brand on its own subscription, when it could be an extra domain on the account you already have.
More on keeping Google Workspace lean: five ways to stop overpaying and our new starter and leaver checklist.
Questions
Licence self-check FAQ
- Does a suspended user still cost money?
- Usually yes. In Google Workspace and Microsoft 365 a suspended or blocked user normally still holds a paid licence. Transfer or archive the data, then delete the account or remove the licence.
- Is anything I enter sent or saved?
- No. The check runs in your browser. Nothing is sent to us or stored.
- What should I do with a shared address like info@?
- If one person answers it, make it an alias on their account. If several people share it, use a group (Google Workspace) or a shared mailbox (Microsoft 365). Neither needs its own paid licence in most cases.
- What is in the free licence review?
- We look at your admin console with you: users, last sign-in, licences, add-ons, billing plan and extra domains. You get a short written list of what to change. It's free and there's no obligation.
Want us to check it with you?
Book a free licence review. We go through your admin console together and send you a short written list of what to change.