Google Workspace · Outlook
Keep Outlook. Run on Google Workspace.
Your team can keep the app they know while email, calendar and contacts run on Google. Here's the right method for each version of Outlook.
We may receive compensation when you click our links and make purchases.
Quick answer
On classic Outlook for Windows, install Google Workspace Sync for Microsoft Outlook (GWSMO). It syncs email, calendar, contacts, notes and tasks. On new Outlook, Outlook for Mac and the Outlook mobile app, add your account as a Google account and sign in.
Which method fits your Outlook
| Outlook version | How to connect | What syncs |
|---|---|---|
| Classic Outlook for Windows | Google Workspace Sync for Microsoft Outlook (GWSMO) | Email, calendar, contacts, notes, tasks |
| New Outlook for Windows | Add account, Google sign-in | Email, calendar, contacts |
| Outlook for Mac | Add account, Google sign-in | Email, calendar, contacts |
| Outlook for iPhone and Android | Add account, Google | Email, calendar, contacts |
Admin checklist first
- For classic Outlook: in Admin console, Gmail, End User Access, make sure Google Workspace Sync is on.
- For new Outlook, Mac and mobile: in the same section, allow IMAP access.
- If you restrict third-party apps, make sure Microsoft Outlook isn't blocked under API controls.
- Keep two-step verification on. These methods use a normal Google sign-in.
Classic Outlook for Windows (GWSMO)
Download GWSMO
Close Outlook, download Google Workspace Sync for Microsoft Outlook from Google, and run it.
Sign in
Enter your Google Workspace email and password and approve access.
Create a profile
GWSMO makes a new Outlook profile. You can import data from an existing profile.
Let it sync
The first sync of a large mailbox can take a few hours. Leave the computer on.
New Outlook, Mac and mobile
Go to add an account, enter your Google Workspace email, choose Google if asked, sign in on the Google page and allow access. Mail, calendar and contacts appear within minutes. New Outlook doesn't support GWSMO, so notes and tasks don't sync there.
Questions
FAQ
- Does Outlook work with Google Workspace?
- Yes. Classic Outlook on Windows uses GWSMO; new Outlook, Mac and mobile use a Google sign-in.
- Do I need app passwords?
- No. All the methods here use a normal Google sign-in with two-step verification.
- Why don't my tasks sync in new Outlook?
- New Outlook doesn't support GWSMO. Keep classic Outlook with GWSMO if your team relies on Outlook tasks.
- Can you set this up for our team?
- Yes. Get in touch and we'll configure Outlook for everyone.
Want it set up for you?
We set up Google Workspace for businesses across EMEA and the Gulf: domain, users, email migration, security and training.