Free tool · No sign-up
Email Signature Generator.
A clean, professional signature for Gmail, Outlook, Microsoft 365 and Google Workspace. Fill in your details, pick a style, copy and paste.
Preview
Best regards,
Your details stay in this browser. Nothing is uploaded.
For your whole team
Same signature, every employee.
Copying a signature into 20 mailboxes by hand never stays consistent. In Microsoft 365 and Google Workspace, one company signature can be applied to everyone automatically, including new starters.
We set it up once, with your logo, legal disclaimer and the right details for each person. It’s usually done remotely in an afternoon.
How to add it
Paste it in three steps.
Gmail & Google Workspace
Settings → See all settings → General → Signature → Create new. Paste, then click Save changes at the bottom.
Outlook & Microsoft 365
Settings → Accounts (or Mail) → Signatures → New signature. Paste, then set it as the default for new messages and replies.
Apple Mail
Mail → Settings → Signatures → +. Paste the signature, then untick “Always match my default message font”.
Questions
Frequently asked
- Is the email signature generator free?
- Yes. It’s free, needs no sign-up, and everything runs in your browser. Nothing you type is uploaded or stored on our servers.
- How do I add the signature to Gmail?
- Click “Copy signature”, then in Gmail open Settings, See all settings, General, Signature, create a new signature and paste. Scroll down and click Save changes.
- How do I add the signature to Outlook?
- Click “Copy signature”, then in Outlook open Settings, Accounts (or Mail), Signatures, create a new signature and paste. Choose it as the default for new messages and replies.
- Why doesn’t my logo show?
- Email signatures load the logo from a web address, so use a link to a PNG or JPG that is publicly online, for example on your website. Images pasted from your computer often break.
- Can every employee get the same signature automatically?
- Yes. In Microsoft 365 and Google Workspace an administrator can apply one company signature to everyone, so nobody has to set it up by hand. We set this up for clients.
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